Troop Meeting Space: Outdoor spaces where social distancing can be maintained are strongly recommended for meetings. Get advance permission from the property owner or the jurisdiction that provides the location.
For meetings held at public facilities, contact the facility ahead of time and ask:
- Is the space cleaned, and touch surfaces (i.e., tabletops, light switches, chairs, etc.) sanitized, at least daily?
- Who else uses the space (how often, what size is the group)? Is the space cleaned between groups?
- What type of faucets / soap dispensers are available in the restroom (sensory or manual)?
Then, consider whether you can supplement any practices that are less ideal. For example, if you will arrive after another user group, plan to bring sanitizing wipes to get the space ready for your troop. Another example: if faucets are manual, take some time to show girls how to shut them off with a paper towel. Use paper towels for doorknobs whenever possible.
Meetings may not be held in fitness centers or gyms, where a greater risk for contracting the virus may exist. Schools or churches may not permit outside groups on premises, so always check and confirm ahead of time.
Troop Meetings in the home: GSMISTS strongly suggests no meetings in the home out of concern that there would be greater risk of exposure to other family members. The recommendation is to stay away from in-home meetings for the time being.
Troop Meeting Size: Different regions in Michigan are being opened in different phases and are assigned different risk levels. To find out the meeting size recommendations, please visit the Michigan State Government Safe Start Map to find what risk level your region is in.
Risk Level 2 - No gatherings of any kind.
Risk Level 3 - No gatherings of any kind.
Risk Level 4 - A maximum of up to 100 people for outdoor gatherings while indoor gatherings are limited to 10 people. Social distancing, maintaining a six-foot radius, is required for all gatherings.
Risk Level 5 - A maximum of up to 250 people for outdoor gatherings while indoor gatherings are limited to 50 people. Social distancing, maintaining a six-foot radius, is required for all gatherings.
If you have a large troop, stay connected while you wait for a safe time for everyone to gather. Large troops are wonderful, so stay together! Some ideas:
- Host virtual troop meetings (see below)
- Share GSMISTS Virtual Resources
- Gather up in smaller groups—such as age-level groups, patrols, or groups of girls with a particular badge they’d like to work on.
Transportation. Individual parents drop off and pick up their own girls from meetings. Carpooling and public transportation should be avoided, where possible, to maintain social distancing.
Virtual meetings. Meeting options may need to be flexible based on the fluid nature of COVID-19 risk. GSMISTS recommends maintaining a virtual to in-person ratio of at least 20/80, which means to maintain virtual troop meetings at least 20% of the time to keep tech skills and virtual meeting habits fresh. Use the Safety Activity Checkpoints for Virtual Meetings, to guide your meeting plans: Virtual Troop Meetings. Other helpful resources can be found here: https://www.gsmists.org/en/for-volunteers/online-support-for-volunteers.html
Day trips and activities. In conjunction with Safety Activity Checkpoints, follow the same guidance as Troop Meetings and Hygiene and COVID-19 Risk Mitigation guidance in this document. Call ahead to the facility or vendor to confirm that they are following CDC and state health department guidelines. If activity or sporting equipment is being provided, ask the provider if they wipe down equipment in between uses, similar to equipment at the gym. Make whatever appropriate accommodations that are necessary. For example, bring extra sanitizer if none will be provided for public use at the activity location.
Travel and overnight stays. At this time GSMISTS is not recommending travel or overnight stays. If you have any questions, contact firstname.lastname@example.org. Please remember GSMISTS facilities are closed through September 7. We are updating on a month to month basis.
Hygiene and COVID-19 Risk Mitigation. Follow the resources developed by credible public health sources such as CDC or your local public health department. Share these with girls and volunteers and ensure that they are practiced during meetings and activities. Place signs in the meeting or activity space to remind girls and volunteers to engage in everyday preventive actions to help prevent the spread of COVID-19. Signs should include:
- Stay home if you are sick
- Cough and sneeze into a tissue, throw the tissue in the trash, and wash or sanitize your hands
- Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not available, use a hand sanitizer that contains at least 60% alcohol
- Avoid touching your eyes, nose, and mouth. Wash hands if you do touch
- Volunteers, girls and parents should be reminded to make sure temperatures are taken prior to group interaction to confirm the individual is not running a fever and temperature is a normal 98.6 degrees Members with fever or temperature higher than 98.6 should skip the in-person gathering until their temperature is normal
Personal contact. Hugs, handshakes, “high-fives,” and even activities like the friendship circle or squeeze can transmit COVID-19 from person to person. Refrain from these gestures for the time being. Create a safe way for girls and volunteers to greet and end meetings instead (like tapping elbows).
First Aid Supplies. Troop first aid supplies should include COVID-19 prevention items including hand sanitizer (at least 60% alcohol), tissues, disposable facemasks, and disinfectants. Trash baskets or bags should be supplied for meeting and activity spaces, if not already available. Make sure that the trash baskets (or bags) are easily accessible for girls. Disposable or no-contact thermometers may be added to supplies if available and not cost-prohibitive, however, parents should be checking temperatures and allowing their girl(s) to join group activities only when temperatures are normal.
First Aid / CPR Training. Keep skills up-to-date for any emergency. American Red Cross and American Heart Association certifications which expired after March 1, 2020 have been granted an extension for 120 days after the expiration date. The American Red Cross and American Heart Association are currently offering classes which fulfill the in-person requirement to earn a certification.
Disinfectants and Disinfecting. Routinely clean and disinfect surfaces and objects that are frequently touched (i.e., table tops, markers, scissors, etc.). Use a household cleaner, or see the EPA’s list of effective cleaners approved for use against COVID-19. Follow the manufacturer’s instructions for all cleaning and disinfection products (e.g., concentration, application method and contact time, etc.).
Household bleach is effective against COVID-19 for up to 24 hours when properly diluted. Check that the bleach is not expired and determine if it can be used on a given surface. Follow the manufacturer’s instructions for application and proper ventilation. Never mix household bleach with ammonia or any other cleanser.
To prepare a bleach solution, mix:
- 5 tablespoons (1/3rd cup) bleach per gallon of water OR
- 4 teaspoons bleach per quart of water
See the CDC’s website for more on cleaning and disinfecting community facilities.
Face Coverings. Volunteers should remind girls that Girl Scouts wear face coverings (masks) not only to protect themselves but to protect others. Face coverings are a civic responsibility and a sign of caring for the community. Girls can bring their own face coverings. Have disposable masks on hand for those who need them. Volunteers can teach girls how to handle their face coverings so that the coverings are effective. Please understand that some girls or volunteers may not be able to wear masks, due to medical conditions such as asthma.